☕ How Coffee Roulette Works

Connecting colleagues over coffee, one match at a time

1 What is Coffee Roulette?

Coffee Roulette is an internal networking platform designed to help colleagues connect and build relationships through casual coffee meetings. Whether you're new to the team or a seasoned veteran, Coffee Roulette helps you meet people you might not interact with in your day-to-day work.

Our intelligent matching algorithm pairs you with colleagues based on your availability, preferences, and past matches, ensuring diverse and meaningful connections across your organization.

2 Getting Started

  1. 1

    Create Your Account

    Register with your work email and set up your profile. Add your department and timezone to help us make better matches.

  2. 2

    Set Your Availability

    Tell us when you're available for coffee chats. You can set multiple time slots throughout the week, and specify your preferred communication channel for each slot (in-person, Zoom, Teams, etc.).

  3. 3

    Choose Your Communication Preference

    Select how you prefer to meet: in-person at the office, via video call (Zoom, Teams, Google Meet), or phone. You can set different preferences for different time slots.

  4. 4

    Opt-In for Matching

    Toggle your participation on or off at any time. When you're opted in, you'll be included in the next matching cycle.

3 How Matching Works

Our matching algorithm runs on a regular schedule (typically weekly) and pairs colleagues based on several factors:

  • Availability Overlap: We match people who have compatible time slots
  • Communication Preferences: We respect your preferred meeting method (in-person, video, phone)
  • Diversity: We prioritize matching people from different departments and backgrounds
  • Past Matches: We avoid matching the same pairs repeatedly to maximize connections
  • Opt-In Status: Only active participants are included in matching

Once matched, both participants receive an email notification with their match's contact information and suggested meeting details.

4 Key Features

📅

Flexible Scheduling

Set multiple availability slots throughout the week. Update them anytime to reflect your current schedule.

💬

Multiple Communication Channels

Choose how you want to meet: in-person, Zoom, Microsoft Teams, Google Meet, or phone call. Set different preferences for different times.

🔄

Opt-In/Opt-Out Anytime

Control your participation. Toggle your opt-in status whenever you need a break or want to rejoin.

📧

Email Notifications

Get notified automatically when you're matched with a colleague, including all the details you need to connect.

📊

Match History

View your past matches and keep track of all the great people you've connected with through Coffee Roulette.

🔒

Privacy & Security

Your information is secure. Only matched participants can see each other's contact details.

5 Frequently Asked Questions

How often are matches made?
Matches are typically made on a weekly basis, though this can be configured by your administrator. You'll receive an email notification when you've been matched.
Can I opt out of matching?
Yes! You can toggle your opt-in status at any time from your dashboard. When you're opted out, you won't be included in matching cycles, but you can opt back in whenever you're ready.
What if I can't make a scheduled match?
Life happens! Simply reach out to your match to reschedule. There's no penalty for rescheduling or canceling a match. Just communicate with your match directly.
Can I be matched with the same person twice?
Our algorithm prioritizes new connections, so you're unlikely to be matched with the same person repeatedly. However, if you've met most people in your organization, you may see some repeat matches.
Do I have to meet in person?
Not at all! You can choose your preferred communication method for each availability slot. Options include in-person meetings, video calls (Zoom, Teams, Google Meet), or phone calls.
What information is shared with my match?
When you're matched, both participants receive each other's name, email address, and preferred communication channel. Your department may also be shared to help facilitate conversation.
How long should a coffee chat be?
Coffee chats are typically 15-30 minutes, but you and your match can decide what works best for both of you. The goal is a casual, low-pressure conversation.
What if I have technical issues?
If you encounter any problems with the platform, please contact your administrator or IT support. They can help troubleshoot account issues, matching problems, or other technical concerns.

6 Best Practices

  • Be Responsive: Reply to match notifications promptly and reach out to your match within a few days
  • Keep It Casual: Coffee chats are meant to be relaxed and informal - no agenda required!
  • Be Flexible: If scheduling conflicts arise, be understanding and work together to find a time that works
  • Update Your Availability: Keep your availability current so you can be matched during times you're actually free
  • Respect Boundaries: Keep conversations professional and appropriate for a workplace setting
  • Have Fun: The goal is to build connections and enjoy meeting new colleagues!

Ready to Get Started?

Join Coffee Roulette today and start building meaningful connections with your colleagues

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